The Recruitment Administrator, reporting directly to the Director of Recruitment, plays a pivotal role in ensuring the efficient and effective operation of the Recruitment Department. This position is committed to driving continuous improvement by streamlining processes, reducing administrative burdens, and facilitating the consistent delivery of accurate and timely data. The Recruitment Administrator will utilize their resourcefulness and extensive experience to expertly manage a diverse range of administrative, coordination, and reporting responsibilities. Operating with defined objectives, this individual ensures tasks are completed promptly and efficiently, contributing to the department's overall success.

This is a temporary six-month contract position working Monday to Friday.

What would you be doing?

• Organize and maintain key data and personnel information using established programs (e.g., SharePoint) and file retention protocols.
• Submit invoices for coding, track budget spending, and organize all receipts, including credit card expenses.
• Assist with uploading external job postings on various recruitment platforms and websites as needed.
• Validate job postings for accuracy before they are published on the website.
• Ensure "Open Jobs" listings are up to date and communicate with partner organizations and associations according to established communication protocols.
• Support the onboarding process for new Recruitment department employees, including familiarization with essential programs, systems, building access, workstations, and IT assets.
• Administer Recruitment systems, including configuration changes, report generation, support ticket submissions, new user addition, and login group management.
• Coordinate and track FLINT's Employee Referral Program and oversee recruitment capacity reporting.
• Manage and maintain recruitment social media pages, campaigns, job boards, and web reviews.
• Assist with planning, coordinating, and promoting hiring events for the Recruitment team while keeping the Recruitment Hiring Events Calendar updated.

Does this sound like you?

• Proficient in Microsoft Office applications: Strong proficiency in PowerPoint, Excel, and Word, especially advanced Excel skills, is essential for the role.

• Excellent communication, organizational, and interpersonal skills are key soft skills necessary for interacting with team members, candidates, and external partners.

• Highly organized and adept at multitasking: The ability to manage multiple tasks effectively is essential for the fast-paced recruitment environment.

• Provides professional customer service: Being reliable and adaptable in a changing environment is crucial for offering exceptional service to internal and external clients.

• Adaptability to change tasks quickly and efficiently as priorities shift.

• Creativity and resourcefulness in problem-solving: This trait helps develop innovative solutions and handle unexpected challenges.

• Maintains a high degree of confidentiality: Handling sensitive information with discretion and confidentiality is important in an HR or recruitment setting.

• Educational background and experience: A high school diploma with at least three years of experience in an HR or recruitment setting is required. Post-secondary education in a related field is a bonus, and a combination of education and experience may be considered.

Perks of the job

• Competitive compensation.
• Professional Growth: Collaborate with a diverse team and expand your skills in a challenging and rewarding recruitment environment

Other important details

As a condition of employment, qualified applicants who are offered and accept the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification. 

Candidates shortlisted will be required to complete the Profile People Survey. 

The purpose of the Profile People Survey tool is to assist FLINT in understanding the behaviours of individuals with the objective of supporting the best use of their strengths, abilities, and potential.

Why FLINT?

FLINT strives every day to be recognized as your employer of choice, modelling our core values not only to our customers but also to our employees. We promise to uphold these values by providing a safe, progressive, and proactive work environment while continuously working to minimize our impact on our planet. We will work daily to build our employees into leaders, fostering a work environment of integrity, curiosity, empowerment, and innovation. At FLINT, we recognize that our greatest resource is our people. Combining world-class workforce solutions with top-tier talent together will build upon our reputation of unwavering quality, safety, and customer satisfaction.   

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.